COMMUNITY DEVELOPMENT BLOCK GRANT
QUARTERLY PERFORMANCE REPORTS
Agency: Community Energy Project, Inc.
Program: Do-It Yourself Small Measure WX & Energy Education Workshops
Person Completing Report : Chaun MacQueen Title Education and Outreach Manager
Phone Number _503-284-6827 ext. 105
Date of Report : January 11th, 2010
Quarterly Performance Report Due Dates
Reporting Period Report Due
1st Quarter 7/1 – 9/30 October 15th
þ 2nd Quarter 10/1 – 12/31 January 15th
3rd Quarter 1/1 – 3/31 April 15th
4th Quarter 4/1 – 6/30 July 15th
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Reviewed By __________________________________________ Date ________________
(County Staff)
Form updated 9-09
PROGRAM INFORMATION SUMMARY REPORT
(To be completed each Quarter)
| Beneficiary Count Unduplicated household /Individual (circle one) | Number of clients this reporting period | Total number of clients year-to-date | Annual Goal |
| 1. Total | 12 | 12 | 20-25 |
From the number listed above, how many* are:
| Direct Benefit Data Racial Data/ Ethnicity Data / Home Ownership Status | # Qtr | # Qtr. Hispanic | # YTD | # YTDHispanic | #Owner | #Renter |
| (11) White | 11 | 0 | 11 | 0 | 6 | 4 |
| (12) Black/African American | 0 | 0 | 0 | 0 | 0 | 0 |
| (13) Asian | 0 | 0 | 0 | 0 | 0 | 0 |
| (14) American Indian/Alaska Native | 0 | 0 | 0 | 0 | 0 | 0 |
| (15) Native Hawaiian or Other Pacific Islander | 0 | 0 | 0 | 0 | 0 | 0 |
| (16) American Indian/Alaska Native & White | 0 | 0 | 0 | 0 | 0 | 0 |
| (17) Asian & White | 0 | 0 | 0 | 0 | 0 | 0 |
| (18) Black/African American & White | 0 | 0 | 0 | 0 | 0 | 0 |
| (19) American Indian/Alaska Native & Black/African American | 0 | 0 | 0 | 0 | 0 | 0 |
| (20) Other Multi-Racial | 0 | 1 | 0 | 1 | 1 | 0 |
| 2. Total | 11 | 1 | 11 | 1 | 7 | 4 |
Please note: Hispanic is no longer considered a race but an ethnicity. A member of any race may be considered to be Hispanic.
| Income Data | # Qtr. | # YTD | #Owner | #Renter |
| Extremely Low Income (0-30% AMI) | 8 | 8 | 6 | 1 |
| Very Low Income (31-50% AMI) | 4 | 4 | 1 | 3 |
| Low Income (51-80% AMI) | 0 | 0 | 0 | 0 |
| Non Low Moderate (over 80% AMI) | 0 | 0 | 0 | 0 |
| 3. Total | 12 | 12 | 7 | 4 |
| Other Demographic Data | # Qtr. | # YTD | #Owner | #Renter |
| Female Head of Households | 8 | 8 | 5 | 2 |
| Occupied by Elderly (55+) | 4 | 4 | 1 | 3 |
| Household Members with Disabilities | 4 | 4 | 2 | 2 |
*Note: Participants self-report data and may elect to skip questions on the survey form, so not all totals add up to the total number served.
DIY Weatherization Workshop Program Activities
The Community Energy Project’s (CEP) Weatherization Workshop program provides education on low-cost, small measure weatherization techniques in lower income Portland neighborhoods and the Portland Metro Area. Free materials are distributed to eligible low-income workshop participants. The City of Portland Housing Bureau (PHB) supports energy education for the bulk of CEP’s workshops for low-income Portland residents. Multnomah County Office of Schools and Community Partnerships funded services for East Multnomah County residents. The Confederated Tribes of the Siletz Indians Foundation is supporting expanded services to Native Americans. Portland Energy Conservation Inc., and CEP’s retail fundraiser is supporting the distribution of weatherization kits at the Bureau of Planning and Sustainability Fix-it-Fairs this year.
This quarter, CEP’s Weatherization Workshop Program served 12 qualified households through 2 home weatherization workshops funded by the East Multnomah County CDBG.
CEP served a grand total of 628 metro area households this quarter through all contracts (505 City of Portland Housing Bureau, 12 East Multnomah County, 26 Confederated Tribes of the Siletz Indians Foundation, 61 PECI Fix-it-Fair, and 24 non-qualified participants). There were two non-qualified participants from last quarter, brings the year-to-date total up to 630 households served. Non-qualified participants include households with income exceeding the income guidelines and came for the information, lived outside of the State of Oregon, or submitted incomplete income verification forms. Full reports detailing these additional services are available by request.
I. Activities. Describe the major activities carried out during the reporting period.
For a second year in a row, we experienced a flood of participants pushing the households served up over the contract goals for Portland Housing Bureau before Christmas. After data analysis for contract compliance, we were able to shift some of the participants to other contracts and grants from East County and the Confederated Tribes of the Siletz Indians Foundation, which means we’ve officially completed 98% of the contract goal for households served under the Portland Housing Bureau contract. We distributed an announcement alerting and PHB and the public that we would still conduct the remaining workshops on the schedule, but we were out of materials. We received notice that we may receive supplemental funds to continue serving clients in the next quarter for the workshops scheduled. The outcome of that appeal will be addressed in the third quarter report. It is important to note that we have the materials for the remaining East County residents reserved, and the materials shortage does not affect our ability to serve East County.
This quarter CEP continued to participate in the ECOS (East County One-Stop) monthly board meetings and participated in an outreach event in Wood Village. In-Home outreach was largely word of mouth and caseworkers that have become aware of the program from outreach for the past few years.
The primary activities for this quarter of the 2009-2010 fiscal year included:
- Conducted 2 workshops in East County at Springdale Job Corps and at the City of Wood Village for residents of Troutdale.
- Provided weatherization kits to 12 qualified households with an average of 2.4 people per home at workshops
- Scheduled workshops with Springdale Job Corps, SnowCap Community Charities, and at the City of Troutdale next quarter.
- Continue to communicate with community partners and network with new partners to help reach more residents of East County who can use this service
- Appeared twice on local TV news stations about keeping warm and resources and workshops available (KOIN 6 and KGW 8)
- Participated in several community events, fairs, and networking meetings to promote our program and get the word out about services available to the public
- Ordered materials for workshop participant kits
- Communicated with Innovative Housing, who put distributed flyers in apartment complexes, informing people about an upcoming workshop.
Ongoing Activities
- Conducting informational presentations to community groups/staff at other agencies promoting CEP programs and services (including weatherization workshops)
- Networking with other community service providers and community members to develop new workshop hosts who can assist with reaching traditionally underserved groups, provide translation assistance, provide space, or childcare at privately-hosted workshops
- Evaluating curriculum and implementing of minor adjustments
- Researching energy conservation and weatherization technical information and related resources
- Maintaining workshop props, models, and presentation equipment
- Training and supervising volunteers and interns for the program
- Participating in TACS Diversity Leaders Network and Cultural Competency trainings
- Program development research and planning
Comments from Workshop Participants
After each workshop, we collect feedback from participants. At the end of the year, we will provide more detailed feedback from clients. For now, here are some comments from Troutdale residents who’ve attended workshops this quarter:
- We appreciate the workshop!
- Thank you for coming to Troutdale to help us
- Excellent presentation – so willing to answer questions – helpful
- I learned a lot
Participants reported hearing about the workshop from various sources, including:
- Word of mouth
- Through Job Corps
- Flyers
- Village News (mailed in November)
- CNRG list serve (email)
- Hewitt Place Townhomes & Innovative Housing, Inc.
- In a presentation
II. Shortfalls. Describe any project activities that are behind schedule or are not being carried out and explain the reason for the problems and how they are being resolved.
There were no shortfalls.
III. New Directions. Describe any activities or approaches taken that deviate from or add to the scope of the project.
All new directions serve to enhance the service to clients and expand resources to the community.
